Corporate Notary Services Thailand | Notarize Board Resolution

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Corporate Notary Services Thailand | Notarize Board Resolution

ทนายจิรพันธ์ NPT (Notary Public Thailand)

ทนายจิรศักดิ์ NPT (Notary Public Thailand)

ทนายวราวุธ NPT (Notary Public Thailand)

ทนายวิวัฒน์ NPT (Notary Public Thailand)

ทนายอนุตรีย์ NPT (Notary Public Thailand)

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CALL: 081-562-0444 Line: @NYCLI EMAIL

Professional Notary Services for Foreign & International Companies

Your Trusted Partner for Corporate Legalities in Thailand. We specialize in notarizing board resolutions, international contracts, and all critical company documents for use abroad.

Contact Our Corporate Team

Why Your Foreign Business in Thailand Needs a Notary

Operating a foreign-owned business, regional office, or subsidiary in Thailand involves navigating two sets of laws: Thai corporate law and the laws of your home jurisdiction. When your Thai entity needs to interact legally with your parent company, foreign banks, or international partners, Thai-issued documents are often not accepted abroad without official certification.

This is where a **Corporate Notary Service** becomes essential. Unlike personal notarization, corporate notarization involves a higher level of legal scrutiny. The Notarial Services Attorney (the official term for a notary in Thailand) isn't just verifying a signature; they are verifying that the person signing has the legal **authority to bind the company**.

For over 15 years, **NYC Plus** has been the trusted partner for foreign legal departments and international companies operating in Thailand. We understand the precise requirements for international contracts, cross-border banking, and corporate governance compliance. Our experienced lawyer-notaries ensure your company's legal documents are prepared, executed, and certified correctly the first time, preventing costly delays and rejections.

□International Validity

Make your Thai company documents legally valid in your home country for court proceedings, M&A due diligence, or reporting to shareholders.

□Corporate Banking

Open foreign bank accounts, secure international financing, or update signatory lists with properly notarized corporate resolutions and POAs.

Common Corporate Documents We Notarize

Our corporate notary services cover the full spectrum of business legal documents. We provide expert drafting, review, and notarization for the following:

□️1. Board of Directors Resolutions (Minutes)

We notarize the signatures of authorized directors on resolutions to officially certify that a decision was made by the company's board. This is vital for proving corporate action to outside parties.

Common Uses:

• Appointing a new Director or Managing Director.
• Authorizing the opening or closing of a corporate bank account abroad.
• Approving a major contract or acquisition.
• Granting a Corporate Power of Attorney.

✍️2. Corporate Power of Attorney (POA)

A Corporate POA allows your company's authorized director to appoint another person (an "agent," e.g., a lawyer, a manager) to act on the company's behalf for specific tasks.

Common Uses:

• Authorizing a manager to sign contracts on behalf of the company.
• Appointing a legal representative for litigation abroad.
• Granting authority to a proxy for a shareholder meeting.

□3. International Contracts & Agreements

When signing a high-value contract with a foreign partner, they may require the signature of your company's director to be notarized. This provides them with legal assurance that the signatory was authorized to bind your Thai company to the agreement.

Common Uses:

• Sales & Purchase Agreements (SPA).
• Distributorship Agreements.
• Loan or Financing Agreements.

□4. Certified True Copies of Company Documents

Foreign entities often need to verify your company's legal status in Thailand. We certify copies of your official Thai corporate documents against the originals issued by the Department of Business Development (DBD).

Common Documents:

• Company Registration Certificate (Nang Sue Rab Rong).
• Company Affidavit (DBD Affidavit).
• List of Shareholders (Bor.Or.Jor.5).
• VAT Registration (Por.Por.20).

□5. Shareholder Documents

Notarization is crucial for validating changes in company ownership, especially in cross-border M&A or for internal records required by a foreign parent company.

Common Uses:

• Share Transfer Agreements.
• Minutes of Shareholder Meetings.
• New Share Certificates.

□6. Affidavits and Declarations

Our lawyers can draft and notarize official corporate affidavits (sworn statements) for various purposes, such as a Certificate of Good Standing, or an affidavit confirming the company's business activities or financial status for a foreign authority.

Who Has the Authority to Sign for the Company?

This is the single most important question in corporate notarization. A notary cannot simply witness *any* employee sign a document. They must verify that the signatory is a legally **Authorized Director (กรรมการผู้มีอำนาจ)**.

How We Verify Signing Authority:

1. 1

   Review the Company Affidavit (Nang Sue Rab Rong)

   We require a current copy (issued within 3-6 months) of your company's registration from the DBD. This document explicitly lists the full names of all authorized directors.

2. 2

   Check Signing Conditions

   We check the clause specifying *how* the directors must sign. Does one director's signature suffice? Or must two directors sign **jointly** ("ลงลายมือชื่อร่วมกัน")?

3. 3

   Verify with Company Seal

   We check if the affidavit states that the signatures must be affixed with the **official company seal** ("ประทับตราสำคัญของบริษัท"). If so, the seal must be physically present and used.

4. 4

   Verify Identity with Passport

   The authorized director(s) must then present their **original, valid passports** at the appointment, and their names must match the company affidavit *exactly*.

⛔Warning: A Common Pitfall

A document signed by a "General Manager" or "CFO" is **legally invalid** for notarization *unless* that person is also listed as an Authorized Director OR they have been given a specific Corporate POA by the authorized director(s).

Required Documents: Checklist for Your Appointment

To ensure your corporate notarization is fast and successful, please have your legal or administrative team prepare the following *before* the appointment:

✓

Company Affidavit (Nang Sue Rab Rong): The original or DBD-certified copy, issued within the last **3 months**.

✓

Shareholder List (Bor.Or.Jor.5): Also issued within the last 3 months.

✓

Original, Valid Passport(s): Of **all** Authorized Director(s) who will be signing the document.

✓

The Unsigned Document(s): The final version of the Board Resolution, Contract, or POA. **Do not sign it beforehand.**

✓

The Official Company Stamp/Seal: (If required by your company's affidavit).

Value-Added Services for Our Corporate Clients

We understand that business operations require speed, flexibility, and absolute trust.

□Mobile Notary Service to Your Office

Your directors' time is valuable. It is often inefficient to have your entire board travel to our office. Our **Mobile Notary Service** brings our licensed lawyer-notary and coordinator directly to your company's location in Bangkok's key business districts (Sathorn, Silom, Sukhumvit, Ploenchit, etc.) for on-site execution of documents.
*Additional travel and time fees apply.*

□Corporate Packages & Retainers

Does your legal department require frequent notarization for contracts, resolutions, or tender documents? We offer **discounted corporate packages** and **annual retainer agreements** for businesses with ongoing needs. This streamlines billing and provides priority service when you need it most.

Our Confidentiality Guarantee

We recognize that corporate documents—board resolutions, contracts, M&A agreements, and financial statements—are among your company's most sensitive assets.

As a professional legal services firm, **NYC Plus guarantees strict, absolute confidentiality**. All our lawyers are bound by attorney-client privilege, and our entire staff adheres to rigorous data protection protocols. For all corporate retainer clients, we are pleased to sign a formal **Non-Disclosure Agreement (NDA)** to provide you with complete peace of mind. Your business secrets are safe with us.

Our Team of Experienced Anwaltsnotare

Your documents are handled by licensed, experienced legal professionals registered with the Lawyers Council of Thailand and the Ministry of Foreign Affairs.

Attorney Jiraphan
NPT License

Attorney Jirasak
NPT License

Attorney Warawut
NPT License

Attorney Wiwat
NPT License

Attorney Anutree
NPT License

Our dedicated corporate coordination team.

Learn More About Our Qualifications

FAQ for Businesses

1. What is the role of a Notarial Services Attorney for a foreign company in Thailand?

A Notarial Services Attorney in Thailand acts as an official, licensed witness for your corporation. They verify the identity of the authorized director(s) signing a document, confirm that the company's official documents (like the Company Affidavit) are authentic, and certify that a corporate act (like signing a contract or resolution) was done by a person with the legal authority to bind the company. This is essential for international contracts, banking, and legal governance.

2. My director is overseas. Can they sign the Board Resolution via Zoom and have you notarize it?

No. For a formal notarization of a signature, Thai law requires the individual signing the document (the 'Principal' or 'Authorized Director') to be **physically present** before the Notarial Services Attorney with their original passport. Electronic or remote notarization for this purpose is generally not accepted for international legalization.

3. What is the difference between a Thai Company Affidavit (DBD) and a notarized Certificate of Good Standing?

A **Company Affidavit (Nang Sue Rab Rong)** is the official registration document issued by the Department of Business Development (DBD). It is valid only in Thailand. A **notarized Certificate of Good Standing** (often a certified true copy of the Affidavit) is what foreign entities require. The notary's stamp, followed by MFA legalization, verifies the authenticity of the Thai government document for use abroad.

4. How recent must our Company Registration Affidavit be for notarization?

For any corporate notarization, the MFA and most receiving parties will require your Company Registration documents (Affidavit, Shareholder List) to be recently issued, typically **no more than 3-6 months old**. This proves the information (like authorized directors) is current. We can assist in obtaining an updated copy from the DBD if needed.

5. We have ongoing notary needs. Do you offer corporate packages or retainers?

Yes, we do. We understand that legal and administrative departments have regular needs for notarization (monthly board meetings, contracts, etc.). We offer **corporate packages** and **annual retainer agreements** that provide discounted rates, priority service, and consolidated monthly billing for your convenience. Please contact our corporate team to discuss your company's specific volume.

6. Can your notary visit our office in Sathorn/Silom/Sukhumvit?

Yes. We offer a **Mobile Notary Service** for corporate clients. Our licensed Notarial Services Attorney and a coordinator can travel to your office in Bangkok's central business districts (Sathorn, Silom, Sukhumvit, Ploenchit, etc.) to witness signatures from your board of directors or executives. This saves your team valuable time. Additional travel fees apply.

7. What is the 'company document certification' we keep being asked for?

'Company document certification' typically refers to getting **Certified True Copies** of your official corporate documents (Company Affidavit, VAT Registration PP20, Shareholder List Bor.Or.Jor.5). Our notary will compare the original (or DBD-certified copy) with a photocopy and place their stamp and seal, certifying it as a true and accurate copy.

8. Is notarization the same as MFA legalization for a corporate document?

No. They are two different but mandatory steps. **Notarization** (Step 1) is done by our lawyer-notary to verify the signature/document. **MFA Legalization** (Step 2) is done by the Ministry of Foreign Affairs to verify our notary's license. Your document is **not valid abroad** until it has *at least* both stamps. Many countries then require Step 3 (Embassy Attestation).

9. Our HQ in Germany needs our international contract notarized. What's the process?

The authorized director in Thailand signs the contract in front of our notary. We notarize their signature. We then handle the certified translation (if needed), get the document legalized at the Thai MFA, and finally, take it to the **German Embassy in Bangkok** for final attestation. The document is then legally valid in Germany. Our All-in-One service manages this entire chain.

10. What if our company has two authorized directors who must sign jointly?

If your company affidavit states that two or more directors must sign together ('jointly'), then **all required directors** must be physically present at the notary appointment. The notary will verify the identity (via passport) of *all* signatories before they sign the document.

11. Can you notarize our annual financial statements for our parent company?

Yes. We can notarize this in a few ways. Most commonly, the authorized director signs a statement (Affidavit) swearing that the attached financial statements are true and correct, and the notary notarizes the director's signature on that affidavit. Alternatively, we can certify true copies of the statements if they have been audited and signed by the auditor.

12. How does your Confidentiality Guarantee work?

As a legal service, all our lawyers and staff are bound by **strict attorney-client privilege** and professional ethics. We sign formal Non-Disclosure Agreements (NDAs) for corporate retainer clients. Your contracts, board resolutions, and financial data are treated with the highest level of security and confidentiality.

13. What is the fee for notarizing a 5-page Board Resolution?

Our notarization fee (starting at 1,500 THB) is typically charged **per document** or **per notary stamp**, not per page. Therefore, notarizing a 5-page resolution would generally be the same base fee as a 1-page resolution, assuming it only requires one notarial act (e.g., certifying the director's signature).

14. We also need certified translations. Can you handle this?

Yes. We are a full-service translation and notary firm. We provide certified translations of corporate documents from Thai to English (starting at 500 THB/page) and from/to many other languages (German, Japanese, Russian, Chinese, etc.). We can translate your documents *before* notarization and legalization.

15. Do we need the company stamp (corporate seal)?

You must follow the rules listed on your Company Affidavit (Nang Sue Rab Rong). If your affidavit states that the director's signature must be 'affixed with the company's official seal,' then **yes, you MUST** bring and use the company stamp during the signing. If the seal is not required, then the director's signature alone is sufficient.

16. Can you notarize a Share Transfer Agreement?

Yes. We frequently notarize Share Transfer Agreements, especially when one of the parties (buyer or seller) is an overseas entity. The authorized directors sign the agreement in front of our notary, who then attests to their signatures.

17. How long does the entire Corporate Legalization process take?

The notarization itself is fast (30-60 minutes). The full process depends on legalization: **Standard Service:** Notary (1 day) + MFA (2-3 days) + Embassy (3-10 days, varies greatly) = **Total 1-3 weeks**. **Express Service:** Notary (1 day) + MFA (1 day) + Embassy (varies) = **Total 1-2 weeks**. We prioritize speed for our corporate clients.

18. Why should our company choose NYC Plus over a cheaper individual notary?

We offer reliability, legality, and a full-service solution. Our 15+ years of experience means we understand complex corporate structures and international requirements, preventing rejections. Our lawyers are registered with the MFA and all embassies. We provide professional drafting, certified translation, mobile services, and full legalization management under one roof, with a guarantee of confidentiality. We are a long-term, reliable partner, not just a one-time stamp.

Trusted by International & Local Businesses

We provide confidential services to SMEs, regional headquarters, and Fortune 500 companies across Thailand. (Client logos displayed with permission).

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Contact Our Corporate Services Team

For professional, confidential, and efficient notarization of your company documents, contact our corporate legal team today for a free consultation or to schedule an appointment.

Call Us: 081-562-0444 Chat on Line: @NYCLI

Contact Details

Corporate Hotline: 081-562-0444, 083-249-4999

Corporate Email: [email protected]

Online Service Hours: Mon-Sun, 09:00 - 18:00 (via Line/Email)

Bangkok Office Hours: Mon-Fri, 09:00 - 18:00 (Appointments Recommended)

Our Offices

Our main offices are located in Bangkok, Khon Kaen, and Udon Thani, with partners across all 77 provinces, including Chiang Mai, Pattaya, and Phuket.

□Bangkok (Head Office)

61 Soi Lat Phrao 95, Khlong Chaokhun Sing, Wang Thonglang, Bangkok 10310
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□Khon Kaen Office

95 The Wall Project, Ruen Rom Rd, Nai Mueang, Mueang Khon Kaen, 40000

□Udon Thani Office

31/43 Si Chom Chuen Rd, Mak Khaeng, Mueang Udon Thani, 41000

We serve businesses nationwide. Here are some of our key partner locations for corporate services:

Bangkok (Watthana): 88/8 Sukhumvit 55 (Thonglor)

Bangkok (Sathorn): Sathorn Square Building

Bangkok (Klongtoei): Emporium Tower

Bangkok (Bang Rak): United Center, Silom

Bangkok (Huai Khwang): G Tower, Rama 9

Bangkok (Bang Na): Bangna Tower

Phuket: 114/12 Patiphat Rd, Talat Nuea

Pattaya (Chonburi): 415/17 Chaloem Phrakiat 18

Chiang Mai: 140/74 M.2 Nongpakrang

Rayong: 99 Sukhumvit Rd, Tha Pradu

Hua Hin (Prachuap): 31/768 Soi Moo Baan

Samut Prakan: Mega Bangna

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© 2025 NYC Translation and Notary Service Co., Ltd.

Head Office: 61 Soi Lat Phrao 95, Khlong Chaokhun Sing, Wang Thonglang, Bangkok 10310, Thailand

Company Registration No.: 0435567000061

Tel: 081-562-0444, 083-249-4999 | Email: [email protected] | Line: @NYCLI

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